Position purpose  (A brief statement indicating the basic purpose of the position)

To assist Group Human Resources, Corporate Communications & Administration Manager in the effective running of the department by providing a full secretarial, administrative, project management and research support by coordinating the full range of HR activities.

Major tasks and responsibilities of position (max. 8 key topics)

·         Provide a PA function and support to GHR Manager

·         Attend to all administrative tasks, including: sort incoming & outgoing mail, control stationery stock by issuing and ordering, responsible for office equipment, generate purchase orders on SAP order release system, manage birthday and anniversary notifications, maintain asset list and booking of conference rooms

·         Prepare routine and special HR Reports

·         Maintain systematic filing system

·         Acts as ambassador and frontline representative for GHR by practicing a high standard of telephone and face-to-face etiquette

·         Assists in the continual update of GHR intranet pages by ensuring that relevant policies, documents and contact numbers are made accessible to all.

Value added to the success of the company – what are the main objectives of the function?

To assist the GHR & Admin Manager in cultivating good working relations with other stakeholders in the company by dealing efficiently and promptly with queries.

Qualifications (Education, skills, experiences and personal characteristics necessary for success in this position)

·         Previous experience in HR  and/or HR qualification ·         Advanced MS Excel, MS Word, MS PowerPoint and Internet (SAP will be an advantage) ·         Ability to maintain a high level of confidentiality ·         Strong ability organise and prioritise ·         High level of professionalism ·         Excellent coordination skills ·         Ability to follow-up and track progress ·         Meticulous attention to detail ·         Good communication skills ·         Results focused when performing tasks ·         Ability to work independently    Secretarial diploma will be an advantage   Experience: > 3 years hands on MS Excel experience > 3 years secretarial and/or administrative experience > 1 year in a sales/production/logistics/supply chain environment Experience in Export environment an advantage   Skills and knowledge: Good time skills Ability to work under pressure. Methodical Ability to communicate telephonically Ability to communicate effectively and with diplomacy across departments and at different levels. Common sense.